7+ Business Letter Sample PDF Word

Business Letter Sample and Elements Inside It

Do you ever read the business letter sample? Well, the business letter is a common formal letter sent by one company to their partner or it is sent from the company to clients, employees and stakeholder. This letter is used to make correspondence between the individual.

By a nice correspondence, of course the business could be running well. By this letter too, you also could inform about the condition of the business, so when there is problem, it could be resolve well in the perfect time.

business letter

Here, we will talk about some details of the business letter, especially to increase your knowledge about it. For those who are curious with this letter, please take a sit and read some following writings below.

Writing Effective Business Letter

Since this letter is important, it will be better when you try to make an effective business letter. Of course, there are some matters to highlight when you want to make this letter effectively. The things to make this letter in effective ways, are:

  • Select a professional letterhead

The business letter is a formal letter. Well, to make it best, for the first you need to make a professional letterhead design for your business. The letterhead here is also used as the personal profile or information about your business.

business letter closing

  • Use standard business letter format

To write this letter, you need to use the standard business letter format. In this case, the most common format to use is the block style. The space used inside the letter is single space. Then, the margin each page of the letter is about 1 inch (it is around 25.4mm) all side.

Format to Use in Writing Business Letter

In order to make best business letter, of course you also need to see the format of it. The format of the letter will influence the result of the letter you are writing. The formats of this letter that you need to know are:

  • Date

For the first, you need to write the date of the letter. Write the date in complete and place it below the letterhead.

  • Sender’s address

It will be good idea when you include the complete address of the sender. Here, you could include the email if it is available.

  • Inside address

The inside address should be written. Here you could use the Mr. or Ms.

  • Salutation

In making the salutation, be sure that you use a colon at the end of the name. Since it is formal letter, you are not allowed to use comma as the personal letter

  • Body text

It is the main matter inside this letter. The body of the letter tells about the reasons why you are writing. Then, state your purpose of this letter here. It will be good when you use the clear sentences in writing the detail of it.

  • Closing

To close the letter, you could use the call to action as the way to get follow up. Then, complete the closing using the signature block and enclosure when you have it.

Well, that is all about the business letter. You could do some researches in order to get the business letter sample.

business letter sample

business letter templates general business letter
professional business letter

business letter format

Scroll to Top