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Email Signature Template and Its Details to Know

Nowadays, social media platforms and texting are very popular as simple communication way. Many applications come to connect people around the world. However, an email still becomes a good option, especially for professional uses. That is why knowing about the email signature template is needed.

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Some people say that email isn’t relevant anymore, especially for modern life today. However, it delivers a specific format and more complete features, so communicating using an email will be maximal –although it has a problem in the inpatient notification.

Guidelines to Make Professional Format of Email Signature

To make an email signature, professionalism is a must. This matter will be an important part to maximize the communication, especially by inserting a good opening and closing of the email sign-off. Fortunately, today, there is a technology that can be used to apply it.

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However, what to include in making an effective email? Here, we have several guidelines to make a professional email message.

Subject line

The subject line shows the objective of the message. For the first sight, the reader will read this part as the purpose of the message. That is why the subject line should be written.

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The use of greeting is to please the reader. It will deliver good sense. To make a good greeting, do not forget to insert the full name of the recipient

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The professional email should be concise. It means the message only consists of the important information

Useful Tips in Making Email Signature Format

To ease you in making the format of the email signature, these are some useful tips that you can apply, such as:

  • Make the correct use of punctuation. It is a simple thing but very essential to show professionalism level. Avoid writing a long sentence without thinking about the right punctuation
  • Avoid the abbreviation in making the email signature. Some people often use abbreviations to shorten the words that they want to write. However, for the professional email, it cannot be applied
  • Be direct and polite in showing the information. As we have said before, the message inside the professional email signature should be short and solid. You may use the attachment to attach more explanation or file.

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Mistakes to Avoid in Making Professional Email Signature

These are also some mistakes to avoid in making a professional email. The language problem such as misspelling, incorrect grammar, casual language, and others are the samples of this problem. That is why proofreading is very essential to be done.

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Then, forgetting the greetings and salutations also become common mistakes that happened in writing the professional email. It is a sign of unprofessionalism that should be avoided.

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Finding the email signature template can be a helper for you. The template will provide a default scheme of the email signature. Of course, by using the template, you do not need to make it from a blank document. All you need to do in making the email signature is just editing the scheme.

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Email Signature Template Sample 

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